BENEFIT OPTIONS OPEN ENROLLMENT
The Benefit Options Open Enrollment Period is October 27, 2014 at 8am through November 21, 2014 at 5pm (Arizona time). During Open Enrollment, you will need to go online and actively elect your benefits for Medical, Vision, Life and Disability, Health Care and Dependent Care FSA. If you do not want to make changes to your Dental benefit, no action is required, your current Dental election will automatically continue. All changes made during Open Enrollment will become effective January 1, 2015. Click here for more information about Open Enrollment and benefits offered by Benefit Options.
ANNUAL LEAVE CARRYOVER
In accordance with the Arizona State Personnel System Rules, the maximum number of annual leave hours an employee may carry into a new calendar year is 240 hours for covered employees and 320 hours for uncovered employees. Any hours in excess of the maximum carryover limits are subject to forfeiture if no exception is granted. Employees who due to extenuating circumstances are unable to reduce their annual leave balances to the maximum limits by January 2, 2015 may apply for an exception by completing the 2014 Application to Carry Forward Excess Annual Leave (click here). The completed application should be submitted to the employee’s immediate supervisor by November 14, 2014 to allow for internal review by the agency.
HRIS and Y.E.S. Mandatory Password Reset
Beginning July 27, 2014, HRIS and YES will begin enforcing the requirement that passwords be changed every 90 days. We will roll this functionality out over the next few weeks to ensure we don’t overload the system with password reset requests. By late August, all HRIS & YES passwords will have been reset. When logging into HRIS or YES, users will receive a message 7 days prior to their password expiration and can reset their password at that time. Upon the 7th day, users will be forced to change their password before accessing HRIS and YES. Users will not be able to reset their password to their current password.
Please inform your employees of this upcoming change. If employees experience any issues, please call the HRIS Help Desk at (602) 542-4700. Thank you for your attention in this matter.
Being Prepared: An Informational Guide for State Employees
A new booklet is available that provides an overview of important information on putting your affairs in order should you pass away while employed by the State. It also includes a form you may wish to use to record important information such as medical and dental plans, bank accounts, location of important documents, etc. Click here to view this important resource.
Important Notice Regarding Health Insurance Marketplace
When key parts of the health care law take effect in 2014, there will be a new way to buy health insurance: the Health Insurance Marketplace. To assist you as you evaluate options for you and your family, a notice that provides some basic information about the new Marketplace and the Benefit Options health coverage is available, click here to view the notice.
Statewide Employee Handbook
The Arizona Department of Administration has developed an Employee Handbook for all employees in the State Personnel System. This Employee Handbook contains basic information and is intended to be a guide and quick reference tool for you as an employee of the State of Arizona. It provides summary information concerning your position as an employee of the State. For specific information regarding any content in this handbook, contact your agency’s Human Resources office. This Employee Handbook is an advisory document and does not create rights or privileges for employees nor add duties or responsibilities for management.
Cyber Safety Awareness
YES is the State’s Web Based Portal that allows you as an employee the ability to view and maintain your employee data. This system can be accessed anywhere an internet connection exists – from a home computer, laptop or public computers at the library. The State of Arizona takes many precautions to ensure the data stored in YES is guarded against attacks from hackers and cyber criminals. It is your responsibility outside of the workplace to ensure the computers you are using to access YES are protected from such attacks as well. Cyber criminals employ tools such as Keyloggers which monitor the keys typed in and can easily retrieve User IDs, passwords and other information a user may not wish others to know about. Click here to learn how you can reduce your chances of falling victim to such attacks.
The Department of Administration, Human Resources Division, is excited to announce an additional benefit now available! Tuition discounts are being offered to state employees and/or their dependents. Click here for more information on schools and discounts.